ROLES AND RESPONSIBILITIES

A summary of the principal roles and responsibilities of officers of WWJC

This role has overall responsibility for the Association and its development. This role includes:

Delivering the requirements of Junior Clubs in the Winchester District
Leading the development of WWJCC
Chairing the Club Committee meetings
Leading and chairing the AGM and any other meetings
Leading the meetings of Clubs and District Development Groups
Attending Hampshire Cricket Board, District Liaison Group and District Chairs’ meetings as necessary
Representing WWJC as required

This role takes care of the meetings of the Committee and the District and includes:

Convening committee meetings and District Clubs Meetings, including the AGM
Booking rooms for meetings, as needed
Circulating all members of the Committee and District with Agendas and Notes, as appropriate
Preparing the agendas
Taking notes and writing up
Planning for future meetings.

This role assists the Chair and other officers and in particular deals with:

General communications on behalf of the District
Receiving and distributing information and notices on behalf of the member clubs, the ECB and the HCB
Monitoring and supporting the work of Winchester Warriors to ensure that the competitions, coaching, assessments and other activities are well planned, set up and completed, and information is circulated to all relevant people and organisations
Providing information about WWJC achievements and activities to Clubs, the HCB and others as appropriate.

This role deals with the receipts and payments, and maintains and monitors the financial accounts for the Association. The role includes:

This role deals with the fixtures for the summer and winter competitions. The role includes:

Organising the Summer Friendly fixtures and Cup competitions at U9, U11, U13, and U15 levels and the U17 Holiday League, including inviting entries, arranging the fixtures, and booking locations and medals for the cup final competitions
Organising the Winter Indoor League competitions at U13 and U16 levels, including inviting entries, arranging the fixtures, booking locations and securing the medals/trophies for league winners
Liaising with the Results Secretaries for the various age groups, to ensure that fixtures are completed as planned and agreed
Liaising with the Publicity Manager and providing information as needed.

This role involves:

Co-ordinating the indoor matches on match days, including the equipment and results
Collecting the results sheets from the scorers
Collating the results and producing the weekly league tables
Reporting results to the clubs and alerting clubs to forthcoming fixtures
Reporting the results and outstanding performances to the Committee
Reporting highlights and the league tables to the Hampshire Chronicle
Assisting with planning and follow up to the winter season.

The role includes:

Receiving results sheets from the home teams of every fixture
Recording the results as appropriate (eg in league format for the U15 summer competitions)
Collating the results and distributing the information as appropriate (eg for cup competitions, advising all clubs of the next stage of the competition)
Informing the Publicity Manager of results and outstanding performances so that press reports can be compiled and published
Co-ordinating the finals of knock-out competitions for the relevant age groups (U11s, U13s, U15s)
Preparing and distributing results information such as league tables
Notifying the Development Secretary of outstanding performances so that players with potential can be supported, encouraged and progressed through District activities.

This role has overall responsibility for the cricket development of junior players in the Clubs and District. This role includes:

Organising and implementing development plans for all age groups (including specific courses) in consultation with the Cricket Development Officer (CDO) of the Hampshire Cricket Board HCB)
Monitoring the performances of Junior cricketers and proposing development plans for District and Club coaches
Appointing coaches and managers for all age groups and District Squads
Liaising with the CDO to implement HCB initiatives aimed at developing coaches and management (including the running of specific courses and the Hampshire Coaches Development Plan)
Liaising with the Principal CDO of HCB (and County Coaches/Managers) about the progress of members and coaches within the District
Liaising with the HCB to ensure a successful implementation of all County initiatives
Working with HCB to develop a sustainable structure for girls cricket working towards a girls club league
Ensuring that the Welfare Officer responsibilities are being carried out properly.

This role is responsible for supporting the Director of Coaching and Development and acting as Welfare Officer for the District. This role includes:

Organising assessment and development centres and inviting nominations and organising facilities
Administering the process of selections and non-selections arising from Assessment Centres
Identifying emerging talent in the District and tracking progress of existing selections
Organising specific courses to develop members, coaches, volunteers and management
Acting as the Welfare Officer
Assisting the Director of Coaching and Development as necessary.

This role manages the WWJC website and takes care of updating and amending the content as needed. The role includes:

This role seeks to provide information and promote the activities and achievements of WWJC. The role includes:

Receiving match results and other information about WWJCC activities
Preparing and submitting press reports on the results and performances from WWJCC fixtures and competitions
Circulating press reports
Circulating information about WWJC to Clubs, other organisations and to the website, in order to promote the activities and opportunities provided by WWJC.